Seminar Organization

From TCS Group Internal Wiki

(Difference between revisions)
Jump to: navigation, search
(→Room)
 
(16 intermediate revisions not shown)
Line 2: Line 2:
= Kinds of Seminars =
= Kinds of Seminars =
-
 
+
There are several kinds of seminars.
-
There are three kinds of seminars:
+
== Lunch Seminars (also known as Theory Reading Group) ==
-
 
+
Usually take place on Monday at 12 and last for 3 hours. The first hour is a presentation followed by up to 2 hours of technical discussion. Announced publicly.
-
* lunch seminars
+
== Complexity Meetings ==
-
* complexity meetings (not official/ public)
+
An internal Lunch Seminar. Not announced publicly.
-
* regular seminars
+
== Regular Seminars ==
 +
These are usually 1 hour presentations. Announced publicly.
 +
== PhD Seminars (also known as Informal Seminar) ==
 +
An internal presentation of a paper that a PhD student has read. Not announced publicly.
 +
== Dissertations ==
 +
Presentation of a dissertation. Announced publicly.
= Seminar Details =
= Seminar Details =
Line 15: Line 20:
== Time ==
== Time ==
-
Make sure that: * there are no conflicts to other seminars listed here
+
Make sure that:
 +
* there are no conflicts to other seminars listed here
* the time is :15 (especially for regular seminars). Examples for exceptions to this rule:
* the time is :15 (especially for regular seminars). Examples for exceptions to this rule:
** something important is happening afterwards, p.a. lectures starting at 13:00, for seminars starting at 12:00
** something important is happening afterwards, p.a. lectures starting at 13:00, for seminars starting at 12:00
Line 28: Line 34:
The following rooms are usually booked:
The following rooms are usually booked:
-
* [https://webmail.kth.se/owa/calendar/csc_lv5_4523@ug.kth.se/Calendar/calendar.html 4523] - floor 5
+
* [https://webmail.kth.se/owa/calendar/csc_lv5_4523@ug.kth.se/Calendar/calendar.html 4523], Lindstedtsvägen 5 - floor 5
-
* [https://webmail.kth.se/owa/calendar/csc_lv3_1537@ug.kth.se/Calendar/calendar.html 1537] - floor 5
+
* [https://webmail.kth.se/owa/calendar/csc_lv3_1537@ug.kth.se/Calendar/calendar.html 1537], Lindstedtsvägen 3 - floor 5
-
* [[(https://webmail.kth.se/owa/calendar/csc_lv3_1440@ug.kth.se/Calendar/calendar.html)|library (1440)]] - floor 4
+
* [https://webmail.kth.se/owa/calendar/csc_lv3_1440@ug.kth.se/Calendar/calendar.html 1440 (library)], Lindstedtsvägen 5 - floor 4
 +
 
 +
Alternatives:
 +
* [https://webmail.kth.se/owa/calendar/csc_lv5_4423@ug.kth.se/Calendar/calendar.html 4423] (one floor down, right under 4523) is also a nice room.
 +
* 1625 (above 1537) is a smaller room that is good for informal seminars.
 +
* 4532 (meeting room - opposite 4523), currently not available but should be accessible again sometime early in 2018.
 +
* 1439 (very small room beside library)
= Announcements =
= Announcements =
Line 51: Line 63:
* [todo] (send by jakob)
* [todo] (send by jakob)
 +
 +
dissertations:
 +
 +
* tcs-seminar@csc.kth.se
== Reminder ==
== Reminder ==
Line 72: Line 88:
There is a script that creates a doodle used to register participants.
There is a script that creates a doodle used to register participants.
-
The list of participants should be present at the seminar, so registered people can get their food first.
+
The list of participants should be present at the seminar, such that:
-
After the lunch [https://intra.csc.kth.se/polopoly_fs/1.554134!/Internal%20representation.pdf this formula] has to be filled out and send to Ann Seares seares@kth.se. The list of participants might be provided extra as it is not reasonable to do this process anyway, so we do not want to wast time on it.
+
* registered people can get their food first
 +
* registered people can check of their names
 +
* non registered people can enter their name
 +
 
 +
This is needed as after the lunch [https://intra.csc.kth.se/polopoly_fs/1.554134!/Internal%20representation.pdf this formula] has to be filled out and send to Ann Seares <seares@kth.se>. The list of participants might be provided extra and does not need to be entered manually into the pdf.
== Ordering Food ==
== Ordering Food ==
Line 80: Line 100:
Food should be ordered 3/4 days before (officially 7) and may be updated a day before. Practically it has to be ordered via a mail to info@fagelangenscatering.se ([https://system.gastrogate.com/restpics/restid/upload/5978/prislista_nya_priser_su_kth_ny_h_st_2017.pdf see menu])
Food should be ordered 3/4 days before (officially 7) and may be updated a day before. Practically it has to be ordered via a mail to info@fagelangenscatering.se ([https://system.gastrogate.com/restpics/restid/upload/5978/prislista_nya_priser_su_kth_ny_h_st_2017.pdf see menu])
-
The amount of meals is the number of participants for complexity meetings and +3/+4 for lunch seminars.
+
The amount of meals to order is the number of participants is:
 +
 
 +
* complexity meetings: order number of registered participants
 +
* lunch seminar:
 +
** order number of registered participants +6 (predicted number, please adjust if necessary)
 +
** should end up being 3-4 more on Sunday, top up order if less than 2 extra.
Example Mail:
Example Mail:
Line 89: Line 114:
Tack så mycket!
Tack så mycket!
-
mvh,
+
Med vänlig hälsning,
Stephan Gocht
Stephan Gocht
Line 105: Line 130:
3 x Kalkonpastrami
3 x Kalkonpastrami
3 x Vegetarisk</pre>
3 x Vegetarisk</pre>
 +
 +
Confirmation with correction of number of wraps:
 +
 +
<pre>
 +
Hej!
 +
 +
tack! Vi har mer personer än förväntad. Kan du lägga till 3 wraps: 1 x Lax, 1 x Kyckling, 1 x Kalkonpastrami? (totalsumma 15).
 +
 +
Annars, det är korrekt!
 +
 +
Med vänlig hälsning,
 +
</pre>
 +
More details on the possiblities and restrictions ordering food can be found [https://intra.kth.se/administration/upphandling/inkop-varor-och-tjanster-kths-ramavtal/ramavtal-kth/personal/cateringtjanster-1.421781 here].
More details on the possiblities and restrictions ordering food can be found [https://intra.kth.se/administration/upphandling/inkop-varor-och-tjanster-kths-ramavtal/ramavtal-kth/personal/cateringtjanster-1.421781 here].
== Water ==
== Water ==
-
[todo]
+
There are jugs that can be used for water in the kitchen as well as glasses.

Latest revision as of 06:20, 6 May 2019

The word "you" refers to the responsible student. Todos are to be resolved by you.

Contents

Kinds of Seminars

There are several kinds of seminars.

Lunch Seminars (also known as Theory Reading Group)

Usually take place on Monday at 12 and last for 3 hours. The first hour is a presentation followed by up to 2 hours of technical discussion. Announced publicly.

Complexity Meetings

An internal Lunch Seminar. Not announced publicly.

Regular Seminars

These are usually 1 hour presentations. Announced publicly.

PhD Seminars (also known as Informal Seminar)

An internal presentation of a paper that a PhD student has read. Not announced publicly.

Dissertations

Presentation of a dissertation. Announced publicly.

Seminar Details

You should receive the following details: Date, Time, Title, Speaker, Abstract

Time

Make sure that:

  • there are no conflicts to other seminars listed here
  • the time is :15 (especially for regular seminars). Examples for exceptions to this rule:
    • something important is happening afterwards, p.a. lectures starting at 13:00, for seminars starting at 12:00

Room

It is necessary to book a room. Exception is on Mondays 12:00 - 15:00 as the room 4523 should be booked on a regular basis. Check this here

Rooms are booked through your owa calendar.

The following rooms are usually booked:

  • 4523, Lindstedtsvägen 5 - floor 5
  • 1537, Lindstedtsvägen 3 - floor 5
  • 1440 (library), Lindstedtsvägen 5 - floor 4

Alternatives:

  • 4423 (one floor down, right under 4523) is also a nice room.
  • 1625 (above 1537) is a smaller room that is good for informal seminars.
  • 4532 (meeting room - opposite 4523), currently not available but should be accessible again sometime early in 2018.
  • 1439 (very small room beside library)

Announcements

EMail

lunch seminars:

  • tcs-seminar@csc.kth.se (send by jakob)
  • kalendarium@math-stockholm.se (forward by you)
  • numero@csc.kth.se (forward by you)

regular seminars:

  • tcs-seminar@csc.kth.se
  • kalendarium@math-stockholm.se
  • numero@csc.kth.se

complexity meetings:

  • [todo] (send by jakob)

dissertations:

  • tcs-seminar@csc.kth.se

Reminder

A reminder is to be sent to tcs-staff@csc.kth.se a day before or at the morning of the seminar day.

Web Page

Regular seminars have to be announced at the webpage, via the new_seminars.py script in /afs/nada.kth.se/public/www-csc/tcs/seminars.

Printout

A printout for all seminars should be attached to the white board closest to the TCS kitchen. (It should say Seminars on it.)

Food

Food is usually ordered for lunch seminars and complexity meetings (they are usually at 12:00).

Managing Participants

There is a script that creates a doodle used to register participants.

The list of participants should be present at the seminar, such that:

  • registered people can get their food first
  • registered people can check of their names
  • non registered people can enter their name

This is needed as after the lunch this formula has to be filled out and send to Ann Seares <seares@kth.se>. The list of participants might be provided extra and does not need to be entered manually into the pdf.

Ordering Food

Food should be ordered 3/4 days before (officially 7) and may be updated a day before. Practically it has to be ordered via a mail to info@fagelangenscatering.se (see menu)

The amount of meals to order is the number of participants is:

  • complexity meetings: order number of registered participants
  • lunch seminar:
    • order number of registered participants +6 (predicted number, please adjust if necessary)
    • should end up being 3-4 more on Sunday, top up order if less than 2 extra.

Example Mail: 

Hej,

Vi skulle vilja placera en beställning av 12 wraps på måndag (25/september). Vi behöver inte vatten.

Tack så mycket!
Med vänlig hälsning,
Stephan Gocht

Namn: Stephan Gocht
Tid: 2017/09/25 11.30
Plats: Lindstedsvägen 5, rum 4518 (plan 5)
Telefon: +46 8 790 68 89​
Faktureringsreferens: KTHCSC JAKOBN

Beställning:
12 wraps

3 x Lax
3 x Kyckling
3 x Kalkonpastrami
3 x Vegetarisk

Confirmation with correction of number of wraps: 

Hej!

tack! Vi har mer personer än förväntad. Kan du lägga till 3 wraps: 1 x Lax, 1 x Kyckling, 1 x Kalkonpastrami? (totalsumma 15).

Annars, det är korrekt!

Med vänlig hälsning,

More details on the possiblities and restrictions ordering food can be found here.

Water

There are jugs that can be used for water in the kitchen as well as glasses.

Retrieved from "https://tcs-wiki.csc.kth.se/mediawiki/index.php/Seminar_Organization"