Seminar Organization
From TCS Group Internal Wiki
The word "you" refers to the responsible student. Todos are to be resolved by you.
Contents |
Kinds of Seminars
There are three kinds of seminars:
- Theory Reading Group also known as lunch seminars
- complexity meetings (not official/ public)
- regular seminars
Seminar Details
You should receive the following details: Date, Time, Title, Speaker, Abstract
Time
Make sure that:
- there are no conflicts to other seminars listed here
- the time is :15 (especially for regular seminars). Examples for exceptions to this rule:
- something important is happening afterwards, p.a. lectures starting at 13:00, for seminars starting at 12:00
Room
It is necessary to book a room. Exception is on Mondays 12:00 - 15:00 as the room 4523 should be booked on a regular basis. Check this here
Rooms are booked through your owa calendar.
The following rooms are usually booked:
- 4523, Lindstedtsvägen 5 - floor 5
- 1537, Lindstedtsvägen 3 - floor 5
- 1440 (library), Lindstedtsvägen 5 - floor 4
Alternatives:
- 1439 (small room beside library)
Announcements
lunch seminars:
- tcs-seminar@csc.kth.se (send by jakob)
- kalendarium@math-stockholm.se (forward by you)
- numero@csc.kth.se (forward by you)
regular seminars:
- tcs-seminar@csc.kth.se
- kalendarium@math-stockholm.se
- numero@csc.kth.se
complexity meetings:
- [todo] (send by jakob)
dissertations:
- tcs-seminar@csc.kth.se
Reminder
A reminder is to be sent to tcs-staff@csc.kth.se a day before or at the morning of the seminar day.
Web Page
Regular seminars have to be announced at the webpage, via the new_seminars.py script in /afs/nada.kth.se/public/www-csc/tcs/seminars.
Printout
A printout for all seminars should be attached to the white board closest to the TCS kitchen. (It should say Seminars on it.)
Food
Food is usually ordered for lunch seminars and complexity meetings (they are usually at 12:00).
Managing Participants
There is a script that creates a doodle used to register participants.
The list of participants should be present at the seminar, such that:
- registered people can get their food first
- registered people can check of their names
- non registered people can enter their name
This is needed as after the lunch this formula has to be filled out and send to Ann Seares <seares@kth.se>. The list of participants might be provided extra as it is not reasonable to do this process anyway, so we do not want to wast time on it.
Ordering Food
Food should be ordered 3/4 days before (officially 7) and may be updated a day before. Practically it has to be ordered via a mail to info@fagelangenscatering.se (see menu)
The amount of meals to order is the number of participants is:
- complexity meetings: order number of registered participants
- lunch seminar:
- order number of registered participants +6 (predicted number, please adjust if necessary)
- should end up being 3-4 more on Sunday, top up order if less than 2 extra.
Example Mail:
Hej, Vi skulle vilja placera en beställning av 12 wraps på måndag (25/september). Vi behöver inte vatten. Tack så mycket! Med vänlig hälsning, Stephan Gocht Namn: Stephan Gocht Tid: 2017/09/25 11.30 Plats: Lindstedsvägen 5, rum 4518 (plan 5) Telefon: +46 8 790 68 89 Faktureringsreferens: KTHCSC JAKOBN Beställning: 12 wraps 3 x Lax 3 x Kyckling 3 x Kalkonpastrami 3 x Vegetarisk
Confirmation with correction of number of wraps:
Hej! tack! Vi har mer personer än förväntad. Kan du lägga till 3 wraps: 1 x Lax, 1 x Kyckling, 1 x Kalkonpastrami? (totalsumma 15). Annars, det är korrekt! Med vänlig hälsning,
More details on the possiblities and restrictions ordering food can be found here.
Water
There are jugs that can be used for water in the kitchen as well as glasses.
