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Revision as of 08:23, 9 October 2017

The word "you" refers to the responsible student. Todos are to be resolved by you.

Kinds of Seminars

There are three kinds of seminars:

Theory Reading Group also known as lunch seminars
complexity meetings (not official/ public)
regular seminars
PhD seminars
Dissertations

Seminar Details

You should receive the following details: Date, Time, Title, Speaker, Abstract

Time

Make sure that:

there are no conflicts to other seminars listed here
the time is :15 (especially for regular seminars). Examples for exceptions to this rule:
- something important is happening afterwards, p.a. lectures starting at 13:00, for seminars starting at 12:00

Room

It is necessary to book a room. Exception is on Mondays 12:00 - 15:00 as the room 4523 should be booked on a regular basis. Check this here

Rooms are booked through your owa calendar.

The following rooms are usually booked:

4523, Lindstedtsvägen 5 - floor 5
1537, Lindstedtsvägen 3 - floor 5
1440 (library), Lindstedtsvägen 5 - floor 4

Alternatives:

1439 (small room beside library)

Announcements

EMail

lunch seminars:

tcs-seminar@csc.kth.se (send by jakob)
kalendarium@math-stockholm.se (forward by you)
numero@csc.kth.se (forward by you)

regular seminars:

tcs-seminar@csc.kth.se
kalendarium@math-stockholm.se
numero@csc.kth.se

complexity meetings:

[todo] (send by jakob)

dissertations:

tcs-seminar@csc.kth.se

Reminder

A reminder is to be sent to tcs-staff@csc.kth.se a day before or at the morning of the seminar day.

Web Page

Regular seminars have to be announced at the webpage, via the new_seminars.py script in /afs/nada.kth.se/public/www-csc/tcs/seminars.

Printout

A printout for all seminars should be attached to the white board closest to the TCS kitchen. (It should say Seminars on it.)

Food

Food is usually ordered for lunch seminars and complexity meetings (they are usually at 12:00).

Managing Participants

There is a script that creates a doodle used to register participants.

The list of participants should be present at the seminar, such that:

registered people can get their food first
registered people can check of their names
non registered people can enter their name

This is needed as after the lunch this formula has to be filled out and send to Ann Seares <seares@kth.se>. The list of participants might be provided extra as it is not reasonable to do this process anyway, so we do not want to wast time on it.

Ordering Food

Food should be ordered 3/4 days before (officially 7) and may be updated a day before. Practically it has to be ordered via a mail to info@fagelangenscatering.se (see menu)

The amount of meals to order is the number of participants is:

complexity meetings: order number of registered participants
lunch seminar:
- order number of registered participants +6 (predicted number, please adjust if necessary)
- should end up being 3-4 more on Sunday, top up order if less than 2 extra.

Example Mail:

Hej,

Vi skulle vilja placera en beställning av 12 wraps på måndag (25/september). Vi behöver inte vatten.

Tack så mycket!
Med vänlig hälsning,
Stephan Gocht

Namn: Stephan Gocht
Tid: 2017/09/25 11.30
Plats: Lindstedsvägen 5, rum 4518 (plan 5)
Telefon: +46 8 790 68 89
Faktureringsreferens: KTHCSC JAKOBN

Beställning:
12 wraps

3 x Lax
3 x Kyckling
3 x Kalkonpastrami
3 x Vegetarisk

Confirmation with correction of number of wraps:

Hej!

tack! Vi har mer personer än förväntad. Kan du lägga till 3 wraps: 1 x Lax, 1 x Kyckling, 1 x Kalkonpastrami? (totalsumma 15).

Annars, det är korrekt!

Med vänlig hälsning,

More details on the possiblities and restrictions ordering food can be found here.

Water

There are jugs that can be used for water in the kitchen as well as glasses.

@@ Line 8: / Line 8: @@
 * complexity meetings (not official/ public)
 * regular seminars
+* PhD seminars
+* Dissertations
 = Seminar Details =

Seminar Organization